Frequently Asked Questions

Zavrix is an AI automation firm built for service businesses. We design and build systems that help you respond to leads faster, reduce no-shows, automate follow-up, and eliminate the manual work that costs you revenue every week. We focus on measurable outcomes, not vague AI promises.

Primarily local service businesses and appointment-based companies. HVAC, plumbing, dental, auto services, med spas, chiropractic and PT practices, real estate teams, and similar businesses where missed calls, slow follow-up, or no-shows directly cost revenue. If you depend on booking appointments and converting inbound leads, we're a strong fit.

The ones that quietly drain revenue every week. Leads that don't get followed up in time. Calls that go to voicemail after hours. Appointments that get booked but never confirmed. Reviews that never get asked for. Admin work that eats up hours your team could spend on billable work. We build the systems that close those gaps.

We don't sell monthly retainers with no clear endpoint. Our engagements are fixed-scope projects with a defined finish line and a system you own when it's done. We build around your actual operations, not a generic template. And everything we build is tied to a measurable business result.

If your business depends on inbound leads, booked appointments, or phone calls, and you know that slow response or manual processes are costing you money, there's a good chance we can help. The fastest way to find out is a free discovery call. We'll tell you within 30 minutes whether it makes sense to work together.

Not at all. We build everything to be straightforward and easy for your team to use. After setup, we train everyone on the systems and hand over clear documentation. You don't need to manage the technology. You just use the system.

We start with a discovery call to understand your business, then scope a project around the systems that will have the highest impact on your revenue. We build everything, integrate it into your operations, train your team, and hand it off. You get a working system you own outright, not a subscription you're stuck with.

That depends entirely on your business. We don't sell a fixed menu. Common builds include speed-to-lead automation, review generation, booking and no-show reduction, AI receptionist, missed-call text-back, CRM and pipeline setup, lead follow-up sequences, and AI website chat. We build what your business actually needs, not a one-size-fits-all package.

Our flagship engagement runs about 90 days from kickoff to handoff. Most clients see their first systems going live within the first few weeks. The exact timeline depends on the scope of work, which we define together during the discovery call.

Yes. Everything we build belongs to you: the CRM, the automations, the workflows, the documentation. If you want to run it yourself after the project, you're fully equipped to do that.

Usually not. We build around your existing setup and connect your tools into one clean workflow. If a new platform makes sense, we handle the full setup and migration. We cover all of this during the discovery call so there are no surprises.

That's exactly what the discovery call is for. Most business owners know something is broken but aren't sure where to start. We look at your lead flow, response speed, follow-up process, and current tools, then tell you where the biggest revenue gap is and what it would take to close it. You don't need a plan going in. That's our job.

Pricing depends on scope, which we determine together during the discovery call. Our engagements are flat-fee projects, not hourly billing, so you know the exact cost before any work begins. We also have options for businesses that want to start with a smaller initial engagement. Book a free call and we'll walk through what makes sense for your situation.

Yes. Third-party costs like CRM software, SMS/phone usage, and AI voice minutes are separate from our project fee. We're transparent about this upfront and help you estimate these costs on the discovery call. In most cases, monthly platform costs are modest relative to the revenue the systems generate.

Yes. We offer a free 30-minute discovery call where we learn about your business, identify where you're losing revenue, and recommend the most impactful place to start. No obligation, no pitch deck. It's a real conversation about what's broken and what it would take to fix it. Book your call here.

You have options. Many clients choose optional monthly maintenance, which covers monitoring, optimization, and support as your business evolves. Others take over operations themselves using the training and documentation we provide. There's no obligation to continue after the project.

Clients on the maintenance plan get proactive monitoring and fast support. If you're running the system yourself and something comes up, we're available for one-off support as well. Either way, you're covered.

No. Our engagement is a fixed project with a clear start and end date. After the project, there's no recurring obligation unless you choose to continue with optional maintenance. We don't lock anyone in. You stay because the system performs.